Applying for a grant

/Applying for a grant
Applying for a grant2018-10-05T15:03:34+00:00

The grants will provide funding for community groups to run a single event or a series of events in their community to address mental health.

The events can range from a free community barbeque, regular fitness meet-ups, community tree planting, or a family movie night – whatever your community needs to come together and take a break.

The current round of grants are exclusively for fire-affected communities in south west Victoria.

Any community groups, Shire Councils or VFF branches in the fire-affected communities of south west Victoria are encouraged to apply for grants

For the purpose of Look Over the Farm Gate, ‘Community Group’ is defined as a local, grassroots society, association or club engaged in charitable or other community-based activity operating under Australian law and not for the purpose of making a profit. The aim of the group is to work for the public benefit. Community Groups may include those who are incorporated, unincorporated, co-operatives or registered charities. Examples of Community Groups LOTFG is targeting are (but not limited to):

  • Rotary clubs
  • Lions clubs
  • Women’s associations
  • Men’s sheds
  • Sporting and cultural clubs
  • Neighbourhood or community houses

All Community Groups must be located in south west Victoria, and have a bank account in the Community Group’s name.

Community groups that are successful in receiving a grant will be required to:

  • Enter into an agreement with Look Over the Farm Gate, to be signed by the President or formally nominated representative of the group
  • Provide a confirmed event date within 3 weeks of funding notification
  • Submit invoices within 2 weeks of the event
  • Provide an acquittal report within 2 weeks of the event
  • Demonstrate the benefit of the event to the community
  • Provide an event report and participate in evaluation of the program

Each grant application will be assessed against the following selection criteria:

  • The purpose of the event(s) are clear and achievable
  • The proposal articulates how the event will benefit the community
  • The event is aligned with Look Over the Farm Gate’s values and goals
  • The proposed budget is realistic

Groups or activities that meet the following criteria will not be funded:

  • Normal operational costs
  • For profit organisations
  • Existing activity or programs
  • General fundraising appeal
  • Deficit funding
  • Duplication of existing services, programs or events in the target community
  • Projects that do not align with Look Over the Farm Gate’s values and goals
  • Projects outside the fire-affected communities of south west Victoria
  • Projects that do not benefit fire-affected farmers, families and communities
  • Alcohol can be present at Look Over the Farm Gate events, however the purchase of alcohol will not be reimbursed with Look Over the Farm Gate grant funding

Payment up to the value of $1,500, or an amount agreed through the application, will be made by the Victorian Farmers Federation (VFF) to the applicant following the approved event and upon receipt of a tax invoice. Whether the VFF reimburses the GST paid by the applicant to a supplier depends on the GST status of the applicant.

If you are a community group and do not have an ABN

This means that you are not registered for GST. You will be reimbursed the total amount paid by you to the supplier (including the GST applied by the supplier). To claim payment, you will need to complete and submit a ‘Statement by a Supplier’ form. A Statement by a Supplier Form is available from the Australian Taxation Office website www.ato.gov.au.  Tick the box that states: The supply is made by an individual or partnership without reasonable expectation of profit or gain.

If you have an ABN but are not registered for GST

You will be reimbursed the total amount paid by you to the supplier (including the GST applied by the supplier). To claim payment, you will need to provide your ABN on an invoice to the VFF, and specify on the invoice that you are not registered for GST.

If you have an ABN and are registered for GST

You will be reimbursed the amount paid by you to the supplier, excluding the GST applied by the supplier. As you are receiving the grant in your capacity as a GST-registered business, you can recoup the GST paid by you from the Australian Taxation Office through your business activity statement (BAS). To claim payment, you will need to provide your ABN on a tax invoice to the VFF. The invoice should indicate that no GST has been applied. The VFF recommends that applicants seek independent financial advice on GST and any other tax implications.

Here are some suggestions of events that you could run in your community with a Look Over the Farm Gate grant to get you thinking, they are not prescriptive. We want to see events that reflect the needs of your community.

If you have an idea that you want advice and feedback on, contact the Look Over the Farm Gate Coordinator on 1300 882 833 or email lookoverthefarmgate@vff.org.au

Community barbeque

Host a free barbeque at the local footy match for the whole community to join in and enjoy lunch together while watching the game.

Regular fitness meet-ups

Sweat it out at regular group training sessions in the local park with a qualified trainer.

Women’s luncheon with a guest speaker

A luncheon for local women to attend with a guest speaker to present on managing stress and supporting family and community through tough times.

Mindfulness workshop

A mindfulness workshop for teens to deal with mental health, as well as school and exam stress, facilitated by a local mental health worker.

Local Art Competition

Have a local art competition with the theme “Look Over the Farm Gate”. There could be several categories with one for school aged children, adults and artists, with prizes available for each category. At the opening night of the exhibition, there will be a local speaker who will talk about lived experience and the importance of accessing services.

Applications Open: September 2018
Applications Close: May 2019

Application Deadlines

Pre-Event

Applications must be submitted at least 6 weeks before event

Event applicants will be contacted about their application within 5 working days, either to notify them of the outcome or seeking further information

You must begin advertising your event at least 4 weeks before event

We will send you an Event Kit 2 weeks before event

 

Post-Event

You must mail feedback forms to VFF within 1 week after event

You must complete the online acquittal within 2 weeks after event